Core county-agency starter entries loaded; verification and municipality breakdown still needed.
“Official source located” means the desk found a government source in the master build or the current county review. It does not mean every filing instruction has completed a fresh audit. Audit dates appear only after that checklist is complete.
Search Commission agendas and minutes, bids, audits, contracts, notices, GIS and the Document Center first. Submit unpublished Commission-controlled records through the official online portal, by mail or in person to the County Manager's office.
Use the official inmate listing, dispatch log, crime map and releases for preliminary research. Contact the Records Unit for incident, arrest, jail, policy and audiovisual records; do not use the Commission portal for Sheriff-controlled records.
Use ROAM for preliminary recorded-land research, then contact the Recording Room for instruments and certified copies. Contact the Probate Judicial Clerk separately for wills, estates and other judicial files that are not available through the web inquiry system.
Use the official Circuit Clerk site’s Records Request Form link and contact Clerk Mary H. Harris for file inspection, copies and certification. Use statewide court access where eligible and confirm sealed-file restrictions and charges before ordering.
Use the official property search, assessment pages, parcel viewer and county GIS for preliminary research. Contact Property Tax Commissioner Jacob Tidmore for appraisal files, tax records, maps, sales, copies and certified explanations.
Search board dates, agendas, minutes, support documents, policies, finance reports and bids first. Contact the named Public Records office for other Shelby County Schools records and request the current written procedure and fee estimate.
Route records to the clerk or designated custodian for Alabaster, Birmingham, Calera, Chelsea, Columbiana, Harpersville, Helena, Hoover, Indian Springs Village, Leeds, Montevallo, Pelham, Vestavia Hills, Vincent, Westover, Wilsonville or Wilton. Confirm department-specific routes.
Use the county election hub for precincts, maps and election documents. Contact the Board of Registrars for registration and voter-roll records, Probate Judge Allison S. Boyd for county election administration and Circuit Clerk Mary H. Harris for absentee-election records after confirming current assignments.
Contact Shelby County EMA for emergency operations, mitigation, disaster, shelter, warning, grant, exercise and preparedness records. Route 911 audio, CAD, dispatch and addressing records to Shelby 911 or the originating agency.
Use the public dispatch log for preliminary incident discovery. Contact Shelby 911 for call audio, CAD, radio, addressing, mapping, board and administrative records, and confirm whether an originating municipal agency keeps a separate copy.
Review the Coroner's annual reports and forms first. Contact Coroner Lina Evans for death-investigation records and confirm autopsy custody with the coroner or Alabama Department of Forensic Sciences. Obtain eligible certificates through ADPH.
Search Highway documents, bids, project notices and Commission agendas first. Contact the County Engineer's office for road, bridge, right-of-way, traffic, work-order, inspection, map and project records not posted.
Use published rates, fees, service documents and notices first. Contact Water Services for board or Commission materials, service-area maps, water-quality reports, capital projects, procurement, engineering and billing-policy records.
Route Alabaster City Schools records to its central office, Hoover City Schools records to its district office and Pelham City Schools records to its district office. Search each board's agendas, minutes, policies, finance and bid pages before requesting unpublished records.
Search the current Civil Service Board agenda and archive first. Contact Personnel Services for board minutes, pay plans, classifications, employment policies, appeals and other public personnel-administration records; request segregable public portions where employee privacy applies.
