Core county-agency starter entries loaded; verification and municipality breakdown still needed.
“Official source located” means the desk found a government source in the master build or the current county review. It does not mean every filing instruction has completed a fresh audit. Audit dates appear only after that checklist is complete.
Search agendas, minutes, livestreams, audits, policies and archives first. For unpublished Commission-controlled records, use the official Request Public Info Form and submit it through County Administrator Tina Morgan's office. Use the separate 911 form for dispatch material.
Use the official inmate roster for preliminary custody information. For incident, arrest, jail, policy, audiovisual or investigative records, complete the Sheriff's public-record form, attach acceptable proof of Alabama residency and submit it to the designated records contact.
Contact the appropriate Ashville or Pell City Probate Office for recorded instruments, estates, marriage records, historical books, copies and certification. Confirm which office holds the original record and whether an official online recording search is available.
Use statewide Just One Look/Alacourt access where eligible. Contact Circuit Clerk Kathryn Burke's Ashville or Pell City office for file inspection, copies and certification, and confirm which division and courthouse hold the matter.
Use the official property search, parcel viewer and GIS for preliminary assessment and tax research. Contact Revenue Commissioner Kenneth L. Crowe's Ashville or Pell City office for property record cards, appraisal files, maps, tax-sale records, copies and certified explanations.
Search board minutes, schedules, policies, accountability reports and financial reports first. Contact the Superintendent's Office for agendas, exhibits, contracts, procurement, personnel policies and other county-district records not posted.
Route records to the clerk or designated custodian for Argo, Ashville, Leeds, Margaret, Moody, Odenville, Pell City, Ragland, Riverside, Springville, Steele or Trussville. Police, courts, utilities, schools and appointed boards may keep separate records.
Contact the Voter Registrars for registration and voter-roll records, Probate Judge Andrew Weathington for county election administration and Circuit Clerk Kathryn Burke for absentee-election records after confirming current assignments.
Contact EMA for emergency operations, mitigation, disaster, shelter, warning, grant, exercise and preparedness records. Use the separate county 911-information form for call, CAD, addressing and dispatch records.
Use the county's separate Request 911 Info Form for call audio, CAD, radio, dispatch, addressing, mapping and Emergency Communication District board records. Confirm the originating agency and preserve call date, time, number and location.
Contact Coroner Jeff Parrish for death-investigation records and confirm autopsy custody with the coroner or Alabama Department of Forensic Sciences. Obtain eligible certificates through ADPH county or state channels.
Search road annual reports, subdivision rules, utility permits, bids and Commission materials first. Contact County Engineer Clay Phillips for road, bridge, right-of-way, work-order, inspection, map and project records not posted.
Route Leeds City Schools, Pell City Schools or Trussville City Schools records to the applicable board or superintendent's office. Search each board's agendas, minutes, policies, finance and bids before requesting unpublished records.
Contact St. Clair Area Transportation for board or oversight records, routes, schedules, ridership, grants, vehicle procurement, contracts, safety policies and accessibility records not published online.
